Because we've established partnerships with some of the most
popular third-party accounting software vendors in the industry,
we've been able to enhance Exact Alliance with an Accounting Integrator that
seamlessly integrates your manufacturing solution with your
accounting solution.
This fully automated Integrator allows you to update your manufacturing
and accounting files with a few simple keystrokes. Operation is
straightforward and ensures accurate and timely data and billing. If
you're already running one of the following products, you'll be able
to implement Alliance without transitioning your current accounting
data to a new system.
Overview
Our Accounting Integrator software automatically processes Alliance transactions and
formats them into accounting import files that update the following
items:
- Accounts Receivable
- Accounts Payable
- Revenue Accounts
- Sales Tax Payable
- Cost of Goods Sold
- Inventory Accounts
- Customer Records
- Vendor Records
Purchase order receipts create an entry in your accounting software
for either line item or purchase order totals (your choice). The
distribution for a purchase order will be to Inventory accounts, and
to a Purchase Price Variance account if the PO cost is different than
standard cost.
Sales Order transactions create an entry in your accounting software
in the amount of your Sales Order invoice total, breaking out
shipping charges and sales tax to the appropriate G/L account.
If Sales are tracked by product lines, multiple Sales and Cost of
Goods Sold accounts can be established in Alliance, and the Alliance
Accounting Integrator will update these accounts accordingly with part
sales.
The flow of data is strictly from Alliance to your accounting program.
The Alliance Accounting Integrator does not move data from your
accounting program to Alliance, but your accounting program
customer and vendor information can easily be exported and then
imported to Alliance.
Technical Information
The Alliance Accounting Integrator runs on Windows 2000 and XP.
The Alliance Accounting Integrator is installed on a workstation only. The
Alliance Accounting Integrator can access data files located on a server, as
long as the server drive or other hard drive is mapped to the
Alliance Accounting Integrator workstation.
Operational Considerations
Alliance is used as the primary inventory system. The Alliance
Accounting Integrator does not transfer inventory information to your
accounting program.
The Alliance Accounting Integrator is designed to work with Standard
Costing. Inventory transactions are posted at Standard Cost, and
Purchase Order price variances are captured.
The Alliance Accounting Integrator should be run on a daily basis, but it
may be run as often as you wish. Daily Alliance Accounting Integrator runs
ensure timely updates, while less data process speeds up transaction
verification.
You can choose to process transactions particular to their type. For
example, if you wish to transfer only sales order information, the
Alliance Accounting Integrator will process only this activity. Any
combination is possible from the following types:
- Kitting: Kits and Dekits with work orders
- Completions: Work order completions
- Purchasing: Purchase orders and returns
- Sales: Shipments and customer returns
- Adjustments: Unplanned issues, physical inventory
adjustments
- Unplanned Receipts: Unplanned receipts of inventory
All transactions are grouped in Alliance with a Transaction Group
number. If you kit twenty parts to a work order, twenty records are
created in the transaction log with the same group number. The
Alliance Accounting Integrator has the capability to either process each row
in the group singularly, or to group row amounts by their General
Ledger account. Grouping keeps the journals condensed and
summarized. Not grouping brings more transaction detail information
to the memo fields, such as part number and quantity.
To schedule a Live 1-on-1 Demonstration contact your Sales Representative. Or attend a FREE webinar.
 AE0038AE_Alliance_Accounting_interfaces_11_06.pdf
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1-800-777-4334
