For many organizations, information management is limited to a bunch of loosely organized files on the network: a digital haystack where documents can easily be lost. Exact e–Synergy links documents, e–mails and files to people, projects and products. Advanced search options provide you with the information you need at your fingertips, and everyone has access to the same information. Important documents are stored once and referenced over and over again, so there’s no confusion over who has the most current version, or who is responsible for what content. Functions for version control tell you which version is active and which version is still in progress. Important documents can be added to a list of favorites that you can access quickly and easily from your personal homepage. You can reduce the time you spend searching for information and increase the time you have to use it. Most importantly, with e–Synergy knowledge is never lost.

• Provide access to all documents & work in process securely via the Internet or intranet to internal team members, customers, and business partners.
  
  
• Use the Microsoft Office Add–in to quickly import e–mail from Outlook or files from within Word, Excel, PowerPoint, or Frontpage.
  
  
• Allocate roles and rights to create secure layers in your information and to authorize new documents.
  
  
• Find information in seconds with searches by customer, vendor, project, resource, item, date range, and other user–defined fields, as well as links to processes and financial transactions.
  
  
• Reduce your overall storage requirements by storing each document only once and referencing it over and over again.
  
  
• Ensure that documents are read, assessed and followed up on by the right people with automated workflow functions.
  
  
• Retain maximum control of your information through the use of version control, checking in and out, activating and archiving documents.
  
  
• Make policy documents, such as the quality manual or your ISO procedures, available to the entire organization on your intranet.
  
  
• Retain knowledge from all current and former employees by storing workflow, documents, and projects in a centralized database.

Knowledge Management

Leveraging Intellectual Property, Part 1

Leveraging Intellectual Property, Part 2